Email is now becoming a vital part of our daily lives. A way for communication and send and receive sensitive information. Now hackers are making a lot of new methods to actively get into emails obtaining sensitive information. Getting and having to show you the importance of email security is part of our company's vision as well as a critical part of your business. Here are the steps of keeping an email account safe.
MULTIPLE EMAIL ACCOUNTS
We do stick to a single email account for all of the needs. One inbox for information, newsletters, shopping deals, social media emails, and work tasks from the company. But what happens when hackers are able to get into the email account? Gaining all access into your valuable information and critical work data like credit card information, and the company's clientele.
We suggest having multiple email accounts, separating work and life. Professional work account email is for the business and company emails while life account email is for social media notifications, newsletters, shopping deals notifications, and other notifications.
SETTING LONG AND STRONG PASSWORDS
Long and strong email account passwords are very important for keeping your email account safe. Some of us use these type of keywords like "123456", "qwerty", and "name". Easy to remember and particularly easy for hackers to be able to get hands-on. For enhancing email security, setting a long and strong password or passphrases containing a mix of upper and lower case letters, numbers, and special characters. Making passwords unique to email accounts.
We also suggest enabling multifactor authentication (MFA) and a two-factor authentication security system. Creating an extra layer of security by requesting verifications of users' identities, like a fingerprint scan or a temporary activation code sent to a mobile phone.
EMAIL SCAMS AND SPAM EMAILS
Spam and email scams come with links in an email, DO NOT CLICK on it. Some email systems automatically identify these such emails. But as an initial precaution if it does not automatically fall in the spam folder authenticate the link first. See if there are downloadable malware and send more malicious linking to a phishing website.
How to authenticate emails? Always good to know or see who was sending the email and where it is coming from. If it is family and friends they are most probably okay, go ahead and open the attachments. With emails coming from other unknown sources and you cannot verify where it comes from, these are most like to email scams containing malicious links.
Watch out for Phishing websites and these are websites the look like the real deal. Like the same color scheme, website organization, and etc. Masquerading as everyday websites you visit like Amazon, Facebook, or Bank of America catching potential victims like you off guard. These cybercriminals create emails with a sense of urgency to have victims click the link. For example links for great deals, or big amount of prizes you thought you had won. By clicking the link you are then brought to a phishing website that you placed your vital information and other personal details.
Another one is having a link that will either install malware on your device or lead you to a fraudulent site. So take time thinking of clicking links on your emails.
Remember these legitimate companies would never ask something such as important details on you, so be suspicious over email. If you get these messages, contact the company directly through a verified website or phone number — not the contact details on the email.
EMAIL ACCOUNT MONITORING
Monitor email account activity. Ensure maximum privacy and security. Check for any suspicious activities in the email logs such as unusual devices and IP addresses that had accessed the email account. This indicates that hackers may have successfully broken into your account. If this is the case, sign out of all web sessions and change to a more long and strong password as soon as possible.
Encrypt emails and update your software
Email encryption is another way for keeping your email account safe this ensures that any message you send won’t be intercepted and viewed by unauthorized users. Install the latest updates for your anti-malware, firewalls, and email security software filters potential email scams, and fixes any vulnerabilities hackers can exploit.
Protect your email accounts from malicious threats, we in TARC gives you the needed support and up to date cybersecurity programs. Talk to us today for all your cybersecurity needs.